Department/Position Performance Target Form of the Purchasing Section
1. The procurement delivery date achievement rate is 90%
(1) Supplier selection and evaluation (Responsibility of the procurement section chief)
In a highly competitive market environment, the procurement section chief shoulders the important responsibility of selecting high - quality suppliers for the enterprise. The core of their work is to actively develop manufacturers that have competitive advantages in terms of quality, delivery time, and price according to the actual needs of the enterprise. This is not just a simple business cooperation but a crucial part of enhancing the overall competitiveness of the enterprise. A high - quality supplier can provide stable, high - quality products to ensure the smooth progress of the enterprise's production; a reasonable price can reduce the enterprise's procurement cost and increase the profit margin of products; and a punctual delivery time can guarantee the enterprise to deliver customer orders on time and enhance the enterprise's credibility. To achieve this goal, the procurement section chief needs to conduct in - depth research on market trends, use scientific supplier development procedures, and use corresponding forms to record in detail all the information of suppliers for comprehensive and accurate evaluation and screening.
(2) Keep track of supplier dynamics (Responsibilities of the purchasing section chief/purchaser)
Understanding the internal situation of suppliers is crucial for the stable operation of enterprises. The purchasing section chief and purchasers need to visit each supplier regularly every month to gain an in - depth understanding of its internal organizational structure and product process flow. In this way, potential problems and risks of suppliers can be detected in a timely manner, and corresponding countermeasures can be prepared in advance to prevent adverse impacts on the enterprise caused by abnormal situations of suppliers. After each visit, a detailed visit report should be prepared, recording the actual situation of the supplier and the problems found, which will provide a strong basis for subsequent purchasing decisions.
(3) Weekly evaluation report (Purchaser's responsibilities)
Conducting a comprehensive assessment of each supplier in terms of quality, delivery time, service, etc. on a weekly basis is an important means to ensure that suppliers continuously provide high - quality services. Purchasers should quantify and score each aspect of the suppliers' performance based on a scientific and reasonable supplier evaluation form. For manufacturers that fail to meet the standards, they are required to submit a written improvement report, clearly stating the improvement measures and time nodes. In this way, suppliers are encouraged to continuously enhance their capabilities, improve product quality and service levels, so as to ensure that the enterprise's procurement needs are met.
(4) Document adjustment processing (responsibility of the purchaser)
In the procurement process, it is inevitable to encounter suppliers with unstable delivery dates and quality and those who are uncooperative. When communication with these suppliers is ineffective, procurement staff need to make a decisive decision to transfer orders, moving the orders to other more reliable suppliers. At the same time, they should actively carry out the work of developing new suppliers, expand the supplier resource pool, reduce the enterprise's dependence on individual suppliers, and ensure the stability and reliability of the enterprise's procurement supply chain. During the order - transfer process, operations should be carried out strictly in accordance with the processes of purchase orders and purchase order responses to ensure that every step is documented and traceable.
(5) Evaluation and placing orders (responsibility of the purchaser)
The material purchasing work should follow the principle of high - quality and low - price. Before placing an order, the purchaser should conduct sufficient market research, compare products from different suppliers, comprehensively consider factors such as the product quality, price, and service of suppliers, and select the best supplier to place the order. This not only requires the purchaser to have a keen market insight and good negotiation skills, but also to have an in - depth understanding of the enterprise's production needs to ensure that the purchased materials can meet the enterprise's production requirements. Each purchase order should be strictly reviewed and evaluated to ensure the scientificity and rationality of the purchasing decision.
(6) Establish partnership (Responsibilities of procurement section chief/purchaser)
Based on the monthly, quarterly and annual evaluation results, selecting excellent suppliers to establish a win - win cooperation relationship is a strategic measure for the long - term development of enterprises. Through in - depth cooperation with excellent suppliers, enterprises can jointly reduce costs with suppliers, improve production efficiency and serve customers together. The purchasing section chief and purchasers should conduct in - depth communication and negotiation with excellent suppliers according to the supplier evaluation form and the supplier management procedure, clarify the cooperation goals and rights and interests of both parties, and establish a long - term and stable cooperation relationship. During the cooperation process, communication and collaboration should be continuously strengthened to jointly solve the encountered problems and achieve the common development of both parties.
2. The incoming material qualification rate is 98%
(1) Pre-production assessment of suppliers (responsibility of the procurement section chief)
Before cooperating with suppliers, the purchasing section chief needs to conduct a comprehensive pre-production evaluation of each supplier. This includes on-site inspections of the supplier's production capacity, quality management system, technical level and other aspects. Only suppliers that pass the strict evaluation can get the opportunity to cooperate with the enterprise. Through pre-production evaluation, product quality can be controlled at the source, the enterprise's procurement risks can be reduced, and it can be ensured that the purchased materials meet the enterprise's quality requirements.
(2) Prenatal confirmation (responsibility of the purchaser)
Pre - production sample confirmation is an important step in ensuring the quality of mass - produced products. Purchasers should strictly inspect and confirm the samples provided by suppliers according to the confirmed drawing for mold - making in production. Only when the samples fully meet the enterprise's quality standards can suppliers be allowed to conduct mass production. This process requires purchasers to have a rigorous work attitude and professional knowledge of quality inspection to ensure that each sample undergoes strict inspection and review, thus guaranteeing the quality of mass - produced products.
(3) Handling of incoming material abnormalities (Purchaser's responsibilities)
When there are defective incoming materials, the purchaser should promptly require the supplier to submit an improvement report and preventive measures. Communicate with the supplier via fax, email, etc., and clarify the situation of the defective products and the handling requirements. At the same time, track and verify the supplier's improvement situation to ensure that the problem is completely solved. Timely and effective handling of incoming material abnormalities can reduce the enterprise's production losses and improve the enterprise's production efficiency and product quality.
3. Proportion of excellent suppliers: 20%
(1) Pre-production assessment of suppliers (responsibility of the purchasing section chief)
Similar to the pre-production evaluation of suppliers in the incoming material qualification rate, the procurement section chief should conduct comprehensive evaluations of each supplier before production. Through on-site inspections and monthly reports, etc., a comprehensive understanding of the suppliers' situations should be obtained. Only those suppliers that perform excellently in all aspects can be included in the enterprise's list of excellent suppliers. This helps the enterprise concentrate resources to cooperate with high-quality suppliers and improve procurement efficiency and product quality.
(2) Supplier management (Responsibilities of the purchaser)
Purchasers should refer to the monthly comprehensive evaluation form of suppliers and allocate order volumes to suppliers in a scoring system. Give more orders to excellent suppliers with higher scores, and require sub - standard manufacturers to submit improvement reports. In this way, suppliers are encouraged to continuously improve their performance and increase the proportion of excellent suppliers. At the same time, communicate the order allocation situation and improvement requirements to suppliers in a timely manner through monthly reports, emails, etc., to ensure that suppliers can clearly understand the company's expectations and standards.
4. The average procurement cycle (semi-finished materials) is 20 days
(1) Delivery date setting (Responsibility of the purchasing section chief)
The procurement section chief needs to set reasonable material cycles according to the characteristics of different materials and the delivery requirements of orders. Through the ERP material delivery schedule, accurately inform the suppliers of the material cycles and require them to deliver the goods on schedule within the required time limit. A reasonable delivery date setting can ensure the smooth progress of the enterprise's production plan and avoid production delays caused by untimely material supply.
(2) Timeliness of placing orders (responsibility of the purchaser)
From the date of receiving the production order, the purchaser must place all orders within one day. At the same time, the timeliness of placing purchase orders should be evaluated through methods such as ERP record sheets and ERP performance appraisals. Placing orders in a timely manner can ensure the timely supply of materials and improve the production efficiency of the enterprise.
(3) Handling of abnormal purchase order data (responsibility of the purchaser)
During the order - placing process, if abnormal situations such as data source errors occur, the purchaser should immediately conduct cross - departmental communication for handling. If no answer is obtained on the same day, the purchaser should promptly feedback the information to the superiors of both sides to assist in solving the problem and keep informed of the production management business in a timely manner. Through means such as the email information platform, ensure the timely transmission and communication of information to guarantee the smooth progress of the procurement work.
(4) Collaborative material preparation (Responsibilities of purchasers/suppliers)
For materials with special materials, small quantities, and relatively long production cycles, the purchaser should request the company's senior management to prepare an appropriate amount of materials. At the same time, suppliers are required to prepare commonly used materials. Through methods such as material preparation purchase orders and procurement plan reports, ensure the stable supply of materials. Collaborative material preparation can effectively respond to changes in market demand, reduce the company's procurement risks, and ensure the continuity of the company's production.
5. Employee turnover rate: 5%
Employee education and training of this department (responsibilities of the purchasing section chief)
The purchasing section chief should attach importance to the career development of employees in the department and provide training to employees in terms of professional skills, specialized knowledge and qualities. Use the training record form to record employees' training situations and learning outcomes. Effective education and training can improve employees' work abilities and comprehensive qualities, enhance their sense of belonging and loyalty, and thus reduce the employee turnover rate.
6. Communication and coordination among departments (Responsibilities of the procurement section chief)
In the operation process of an enterprise, the procurement department needs to conduct close communication and cooperation with other departments. The head of the procurement department is responsible for matters such as cross - departmental communication and networking. Through means like emails and phone calls, they should exchange information and coordinate issues with other departments in a timely manner. Good cross - departmental communication can improve the overall operational efficiency of the enterprise and promote cooperation and coordinated development among various departments of the enterprise.